25 Spanish Work and Office Vocabulary Every Beginner Must Know

Spanish Work and Office Vocabulary for Beginners

Learning Spanish for work has never been more valuable. Many people study Spanish to communicate with clients, co-workers, or international teams. If you are planning to work in a Spanish-speaking country or with Spanish-speaking colleagues, you need strong vocabulary for daily office life. This guide will make that easier.

The focus keyword Spanish work and office vocabulary is something every beginner needs early. Workplace conversations become simple when you know basic nouns, verbs, and useful expressions. In this blog, you will learn practical words that real employees use at the office. You will also see examples, meanings, and translations. With these 25 items, you can talk about emails, meetings, jobs, tasks, and tools confidently.

Spanish is the second most-spoken native language in the world. Many companies hire bilingual employees. So, learning Spanish work and office vocabulary can create new opportunities for your career. It also helps you understand business emails, presentations, and calls more effectively.

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Why Every Beginner Needs Work and Office Vocabulary

Office communication includes formal language, polite expressions, and common workplace terms. Many Spanish learners can talk about food, hobbies, and travel, but they struggle in a professional environment. There is a reason for that. Textbooks focus on daily conversation. However, professional life requires different vocabulary.

With the right words, simple tasks become easy:

• Asking for information
• Sending emails
• Scheduling meetings
• Introducing yourself
• Talking about your job
• Understanding instructions

These common office actions need the correct terms. The vocabulary list below covers the most important ones. Beginners can start using them immediately in real conversations.

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The 25 Spanish Words You Will Hear in Every Office

Below you will find 25 important words. They are simple, common, and practical. Each term includes a meaning, one example sentence, and a translation. The vocabulary items are not written as headers, as requested. They are bold, numbered, and easy to follow.

1. el trabajo – job/work
   Tengo un trabajo nuevo en una empresa internacional.
   I have a new job in an international company.
2. la oficina – office
   La oficina abre a las nueve de la mañana.
   The office opens at nine in the morning.
3. el jefe / la jefa – boss
   Mi jefa quiere una reunión rápida hoy.
   My boss wants a quick meeting today.
4. el compañero / la compañera de trabajo – coworker
   Tengo buenos compañeros de trabajo en mi equipo.
   I have good coworkers in my team.
5. el correo electrónico – email
   Enviaré el contrato por correo electrónico.
   I will send the contract by email.
6. la reunión – meeting
   Tenemos una reunión importante mañana.
   We have an important meeting tomorrow.
7. el informe – report
   Necesito terminar el informe antes de las cinco.
   I need to finish the report before five.
8. el horario – schedule
   Mi horario es flexible los viernes.
   My schedule is flexible on Fridays.
9. el proyecto – project
   Este proyecto requiere mucho trabajo en equipo.
   This project requires a lot of teamwork.
10. la computadora / el ordenador – computer
    Mi computadora está muy lenta hoy.
    My computer is very slow today.
11. la impresora – printer
    La impresora no tiene papel.
    The printer does not have paper.
12. el archivo – file
    Voy a guardar el archivo en la carpeta correcta.
    I will save the file in the correct folder.
13. el contrato – contract
    Ya firmé el contrato esta semana.
    I already signed the contract this week.
14. la tarea – task
    Esa tarea es muy fácil para mí.
    That task is very easy for me.
15. el sueldo / el salario – salary
    Mi salario llega el primer día del mes.
    My salary arrives on the first day of the month.
16. el jefe de equipo – team leader
    El jefe de equipo explicó las instrucciones.
    The team leader explained the instructions.
17. el documento – document
    Necesito imprimir un documento urgente.
    I need to print an urgent document.
18. la llamada – phone call
    Hice una llamada al cliente esta tarde.
    I made a call to the client this afternoon.
19. el cliente – customer/client
    El cliente quiere más información sobre el producto.
    The client wants more information about the product.
20. la oficina en casa – home office
    Trabajo desde mi oficina en casa hoy.
    I am working from my home office today.
21. el escritorio – desk
    Mi escritorio está muy ordenado.
    My desk is very organized.
22. la agenda – planner / agenda book
    Apunté la reunión en mi agenda.
    I wrote the meeting in my planner.
23. el jefe de recursos humanos – HR manager
    El jefe de recursos humanos explicó las nuevas reglas.
    The HR manager explained the new rules.
24. el ascenso – promotion
    Ella recibió un ascenso por su buen trabajo.
    She received a promotion for her good work.
25. la entrevista – interview
    Tengo una entrevista mañana por la mañana.
    I have an interview tomorrow morning.

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Table-25 Spanish Work and Office Vocabulary

Spanish Word	English Meaning	Spanish Example Sentence	English Translation
el trabajo	job / work	Tengo un trabajo nuevo en una empresa internacional.	I have a new job in an international company.
la oficina	office	La oficina abre a las nueve de la mañana.	The office opens at nine in the morning.
el jefe / la jefa	boss	Mi jefa quiere una reunión rápida hoy.	My boss wants a quick meeting today.
el compañero / la compañera de trabajo	coworker	Tengo buenos compañeros de trabajo en mi equipo.	I have good coworkers in my team.
el correo electrónico	email	Enviaré el contrato por correo electrónico.	I will send the contract by email.
la reunión	meeting	Tenemos una reunión importante mañana.	We have an important meeting tomorrow.
el informe	report	Necesito terminar el informe antes de las cinco.	I need to finish the report before five.
el horario	schedule	Mi horario es flexible los viernes.	My schedule is flexible on Fridays.
el proyecto	project	Este proyecto requiere mucho trabajo en equipo.	This project requires a lot of teamwork.
la computadora / el ordenador	computer	Mi computadora está muy lenta hoy.	My computer is very slow today.
la impresora	printer	La impresora no tiene papel.	The printer does not have paper.
el archivo	file	Voy a guardar el archivo en la carpeta correcta.	I will save the file in the correct folder.
el contrato	contract	Ya firmé el contrato esta semana.	I already signed the contract this week.
la tarea	task	Esa tarea es muy fácil para mí.	That task is very easy for me.
el sueldo / el salario	salary	Mi salario llega el primer día del mes.	My salary arrives on the first day of the month.
el jefe de equipo	team leader	El jefe de equipo explicó las instrucciones.	The team leader explained the instructions.
el documento	document	Necesito imprimir un documento urgente.	I need to print an urgent document.
la llamada	phone call	Hice una llamada al cliente esta tarde.	I made a call to the client this afternoon.
el cliente	customer / client	El cliente quiere más información sobre el producto.	The client wants more information about the product.
la oficina en casa	home office	Trabajo desde mi oficina en casa hoy.	I am working from my home office today.
el escritorio	desk	Mi escritorio está muy ordenado.	My desk is very organized.
la agenda	planner / agenda book	Apunté la reunión en mi agenda.	I wrote the meeting in my planner.
el jefe de recursos humanos	HR manager	El jefe de recursos humanos explicó las nuevas reglas.	The HR manager explained the new rules.
el ascenso	promotion	Ella recibió un ascenso por su buen trabajo.	She received a promotion for her good work.
la entrevista	interview	Tengo una entrevista mañana por la mañana.	I have an interview tomorrow morning.

How to Practice These Words Daily

Learning vocabulary is not enough. You must use it. Practice helps you remember new words faster. Here are simple things you can do every day:

1. Talk About Your Day

You can describe simple work actions:

• I opened my computer.
• I wrote an email.
• I had a meeting with my boss.

In Spanish, they become useful practice sentences:

Abrí mi computadora.
Escribí un correo electrónico.
Tuve una reunión con mi jefe.

2. Label Items in Your Space

Put small notes on your desk, keyboard, notebook, or printer. Seeing the words daily builds confidence.

3. Learn With Colleagues

If someone at work speaks Spanish, ask them to teach you two new words each week. This method is fast and fun.

4. Use Short Conversations

Simple workplace dialogues help you learn real phrases. Here is an example:

English:
“Can you send the report today?”
“Yes, I will send it by email.”

Spanish:
“¿Puedes enviar el informe hoy?”
“Sí, lo enviaré por correo electrónico.”

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Useful Phrases Beginners Can Use at Work

Vocabulary is important. However, short phrases make communication smoother. These are friendly, polite, and easy for beginners.

• ¿Puedes ayudarme con esta tarea?
  Can you help me with this task?
• Necesito más tiempo, por favor.
  I need more time, please.
• ¿A qué hora es la reunión?
  What time is the meeting?
• No entiendo este documento.
  I do not understand this document.
• Voy a llamar al cliente ahora.
  I am going to call the client now.

With simple expressions, you can survive your first Spanish-language workday. Many learners start with greetings and introductions. That is a good start, but office communication needs more vocabulary. These words and phrases build a strong foundation.

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Short Conversation Using Work Vocabulary

The conversation below uses some words from the list. It shows how natural they sound.

Spanish Dialogue:

– Hola, ¿terminaste el informe?
– No todavía. La impresora no funciona.
– Está bien. Puedes enviar el archivo por correo electrónico.
– Perfecto. Lo haré ahora.

English Translation:

– Hello, did you finish the report?
– Not yet. The printer does not work.
– It is fine. You can send the file by email.
– Perfect. I will do it now.

The dialogue is simple. However, it uses four vocabulary items correctly. With repetition, you will use them without thinking.

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Tips to Learn Faster

Beginners often feel nervous while speaking. That is normal. The best way to improve is daily exposure. Each tip below helps you learn quicker.

Read Short Office Emails in Spanish

Small emails are great learning tools. They contain verbs, nouns, polite tones, and real-life structure.

Watch Workplace Videos

YouTube has Spanish office scenes, conversations, and training clips. They are short and useful.

Practice With Flashcards

Flashcards build quick recall. You can create your own or use apps.

Replace English Words

For example:

• computer → computadora
• schedule → horario
• boss → jefe

This habit trains your mind to think in Spanish.

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Final Thoughts

Learning workplace vocabulary is not difficult. It just needs consistent practice. These 25 words are perfect for beginners, because they are common and useful. With time, you will feel confident in an international work environment. Many professionals learn Spanish for career growth. You can do the same.

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